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Office of the Provost

And Executive Vice President for Academic Affairs

Guidelines for the Preparation of Binders for Teaching Awards

NOTE: If these guidelines are not followed, the binder will not be considered for an award and will be returned to the department.

All items listed below should be placed in a three-ring binder (at least 1″ deep, as space needs to be left available for nomination form(s) and up to 30 student questionnaires). Include the nominee’s name on the backbone of the binder or a name label will be put there for you.

Keep the binder as short and concise as possible; separate individual sections as specified below using “five tab” index tab dividers, such as Avery® Clear Label Index Maker® Presentation Dividers – 5 Tabs – #11416; do not use plastic sheet protectors.

The following items should be included in the binder:

Title Page

The title page should list the nominee’s name, department (if departmentalized), college, and whether the nominee was nominated for a graduate or undergraduate teaching award (as noted on the attachment to the memo from the Provost’s office/Award Committee).

The title page should be the very first page in the binder; do not use an index tab divider for the title page. If possible, it should also be used as the binder cover.

Curriculum Vitae (Index Tab 1)

Please include an up-to-date curriculum vitae that emphasizes items pertaining to teaching.

  • Option 1 (faster): Print out a special FEAS custom vitae:
    Log into FEAS by visiting http://feas.fsu.edu

    Click on Function Shortcut Menu, then Generate a Custom Vita. You will see an option to select from Shared Templates. Change the drop-down list to “FSU Teaching Awards CV,” then Generate CV. This vitae places primary teaching-related information first, such as engagement with and doctoral students.

    If there is further teaching evidence you wish to point out, highlight this text within the document.

  • Option 2 (more work, but more control over order of content): Print out a standard vita and highlight relevant text within the document.

If nominated for a graduate teaching award, please include a list of all master’s and doctoral student committees on which you have served during your time at FSU. This list may either be included as part of the curriculum vitae, or as a separate page (or pages) immediately following the curriculum vitae.

Please use an index tab labeled “Curriculum Vitae” for this section of the binder.

Assignments of Responsibilities (Index Tab 2)

Please include copies of all signed Assignment of Responsibilities forms from the past three academic years, organized from most recent to oldest, including the current academic year. For example, if you have been nominated for a teaching award during AY 2015/2016, you should include your Assignments of Responsibilities from AY 2015/2016, AY 2014/2015, and AY 2013/2014. Forms should indicate either a written signature or have the electronic signature trail showing.

Please use an index tab labeled “Assignments of Responsibilities” for this section of the binder.

Eligibility Checklist (Index Tab 3)

Please include a copy of the eligibility checklist, signed by the departmental chairperson or college dean certifying that the nominee meets the eligibility requirements for the award.

Please use an index tab labeled “Eligibility Checklist” for this section of the binder.

Nomination Forms (Index Tab 4)

This section of the binder will be empty when submitted to the Office of the Provost.

Upon receipt of the binder, the Office of the Provost will place copies of all nomination forms into this section of the binder. These forms will be returned to nominee after completion of the award process, unless requested otherwise.

Please use an index tab labeled “Nomination Forms” for this section of the binder.

Student Questionnaires (Index Tab 5)

Please include a copy of the signed form outlining the distribution of student questionnaires.

Upon receipt of the binder, the Office of the Provost will place copies of all completed student questionnaires into this section of the binder. These questionnaires will remain confidential and will not be returned to nominee after completion of the award process.

Please note that all student questionnaires must be returned by the student directly to the University Teaching and Advising Awards Committee in care of the Provost’s Office (do not have them returned to the departmental office). Questionnaires may be mailed, faxed to 850.644.0172, or e-mailed to mvanos@fsu.edu.

Please use an index tab labeled “Student Questionnaires” for this section of the binder.

Teaching Philosophy (Index Tab 6)

Please include a one page statement of your teaching philosophy.
A teaching philosophy statement describes ideas that shape one’s perceptions and influence one’s actions as a teacher. As an expression of personal values and priorities, teaching philosophies vary greatly in their writing style and specific inclusions. However, a successful approach anchors general concepts in concrete examples, capturing both broad ideas and one’s practical application of these principles enacted through teaching. The statement should transcend a simple accounting of teaching achievements.

For further guidance see

Please use an index tab labeled “Teaching Philosophy” for this section of the binder.

Supporting Materials (Index Tab 7)

Please include up to five pages of other supporting materials, such as a list of prior teaching awards, descriptions of courses where the nominee is not listed as the major instructor, details of teaching activities outside FSU, or unsolicited letters from students. You may use photocopies of cards, letters, etc., and your inclusions may be double-sided.

No solicited comments from students, which includes all open-ended comments from student evaluations, may be included anywhere in the binder.

Please use an index tab labeled “Supporting Materials” for this section of the binder.

Courses Taught (Index Tab 8)

Please include a list of all courses taught during the past three academic years, organized from most recent to oldest, including the current academic year. Using the custom FEAS procedure explained below will generate a document that includes all types of courses taught, including all graduate and undergraduate courses, as well as special topics courses, directed individual studies, dissertation, and thesis credits.

  • Print out a special FEAS custom document:
    Log into FEAS by visiting http://feas.fsu.edu, click on the Function Shortcut Menu tab, and click on Generate a Teaching Summary Report. Under the options, choose:

    • Courses Taught Summary
    • Three Year Period
  • Then click on “Generate Teaching Summary”

Please use an index tab labeled “Courses Taught” for this section of the binder.

Course Details (Index Tabs 9 and forward)

If you are being considered for a graduate teaching award, you should not include details for any undergraduate courses in this section; likewise, if you are being considered for an undergraduate teaching award, you should not include details for any graduate courses. You may include details about directed individual studies (or similar courses) at your discretion, but you are not required to do so.

For each different course taught during the past three academic years, including the current academic year, as you have noted on the list in tab 8 above, please include the following details:

A sample course cover sheet, listing student enrollments, grade distributions, and summary evaluation scores for each time this course was taught during the past three academic years; please include courses currently being taught, but leave the grade distribution and student evaluation sections blank. The automatic course cover sheet link below will provide the student enrollment, grade distributions and summary evaluation scores for each course. Or alternately, a blank course template document is available via link below for manual completion. Both documents give the opportunity to add notes if necessary to describe special circumstances for a course. The blank course template document may be duplicated as many times as necessary for courses taught repeatedly over the past three academic years. You may include courses taught during the summer terms at your discretion.

A copy of the most representative or up-to-date version of this course’s syllabus. Please include only one syllabus, no matter how many times this course has been taught during the past three academic years, except in cases such as special topics courses where completely different syllabi are used with each course. Unless noted otherwise, the teaching awards committee will assume that minor revisions and updates are made to the syllabus each time the course is taught. If desired, you may include sample assignment descriptions, examinations, etc. along with the syllabus.

Copies of all student evaluation summaries (including SPOTs, SUSSAIs, eSUSSAIs, and SPCIs) for each time this course was taught during the past three academic years. If summaries are not included for any instance of this course as listed on the course cover sheet (excluding courses currently being taught), please explain why. Do not include any free text responses from the student evaluations.

Download the 2017 Cover Sheet

Please use a separate index tab labeled with the course prefix and number (e.g. “LIS 5203”) for each individual course detailed in this way. [FOR EXAMPLE: you will have a tab with “Course Details” on it; then a tab with the first course “LIS 5203” (as an example), followed by the course cover sheet, followed by the most recent/up-to-date syllabus for that course, followed by the student evaluation summaries for that course; then the next course and its materials, etc., etc.]

For help with FEAS documents:
Tiffany Phillips
IT Support Specialist
Office of Faculty Development and Advancement
http://fda.fsu.edu